California Public Records Act (CPRA) Requests » California Public Records Act (CPRA) Requests

California Public Records Act (CPRA) Requests

California Public Records Act (CPRA) Requests
 
The following are guidelines for accessing public records (non-student records) from San Jacinto Unified School District under the California Public Records Act, Section 6250 of the Government Code and other applicable Statutes and case law. 
 
All such requests should be directed to the Assistant Superintendent of Business Services' Office for coordination.  
 
Contact Carrie Best, Administrative Assistant to the Assistant Superintendent of Business Services at:
2045 S. San Jacinto Avenue, San Jacinto, CA 92583
Tel: (951) 929-7700 x4211
Fax: (951) 929-7751
 
Submitting Requests
All requests for records must be submitted in writing with the signature and contact information of the requestor to the Office of the Assistant Superintendent of Business Services and may be faxed to (951) 929-7751 or mailed to the District Office, to the attention of Carrie Best.  Download the Public Records Request Form, or you may obtain the form from the receptionist at the District Office. 
 
Identifying Records
Requests must be for records in the District and must be clearly identifiable records (Gov. Code Sec. 6253.)  In order to help identify the records, requesters should provide specific information about the records they seek, being as specific as possible in describing the record and the department, office or school that created and maintains the records.  The District may ask for clarification, if needed, in order to fulfill a request.
 
Processing Requests
Within 10 days from the date the request is received, the San Jacinto Unified School District will determine if the disclosable public records are in the possession of the San Jacinto Unified School District and notify the requester of its determination.  In unusual circumstances, SJUSD will notify the requester in writing of the reasons for delay in making such determination.  SJUSD may request additional information if the record requested is not specific enough to permit identification.  If the request is for voluminous records, the requestor will be notified of any additional length of time it may take to process the request.
 
Public records in electronic form will be released in the format in which they are held unless otherwise prohibited.  When the requested record exists in both hard copy and electronic form, the requester can choose the format in which the records will be provided.  While SJUSD will disclose identifiable and existing public records, SJUSD is not required to synthesize, manufacture, or summarize records, (i.e., develop new records) in response to a request. 
 
Inspection of Records
If the request is to inspect records rather than receive copies, once the records are gathered, an appointment will be made for inspection of the records.  Records not inspected within two weeks of notification will be returned to storage or re-filed and the requestor will be required to file a new request should he/she desire to review them. 
 
Copying Fees
The district may charge the direct cost of duplication when it provides copies of records to the public (.10 cents per page). 

 

Exempt Records
The Legislature has established that certain categories of records may be exempt from public disclosure.  These exemptions balance the public’s right to access public records against the individuals’ right of privacy and the need for government to competently perform its statutory duties.  A list of statutory exemptions can be found in the California Public Records Act, Government Code Section 6254 and 6275.  Click here to view a summary of the California Public Records Act of 2004 by the State of California Attorney General's Office.